MSEUF

Privacy Policy for Applicants, Students, and Alumni

Manuel S. Enverga University Foundation (also known as the “University”) respects your privacy and aims to comply with the requirements provided in RA 10173, otherwise known as the Data Privacy Act of 2012 (DPA), and other pertinent data protection laws. This Privacy Policy (also known as “Privacy Notice”) shall be our basis in collecting, storing, retaining, and disposing your data. If you are the parent or legal guardian of a minor applicant or student (under 18 years old), please be aware that this Policy covers the personal data of your child/ward.

Throughout this Policy, the terms “data” and “information” shall both pertain to personal information, sensitive personal information, and/or privileged personal information. You may consider reading the exact definitions of the three classifications of information here: https://privacy.gov.ph/data-privacy-act/#w2.

Information we Collect

The University may acquire or generate your data in various forms, including but not limited to written records, photographs and video footages, digital materials, and biometrics. These can be done though any of the following procedures:

· Application for Admission

The information that the University may require you to provide during admissions include, among others:

1. 1. Directory information (e.g., full name, email address, telephone/mobile number, and other contact details)
  2. Dossier containing your family background, previous schools attended, academic performance, disciplinary record, medical record, and employment record (if applicable)
  3. Data obtained from entrance tests and/or admission interview

· Tenure

In addition to the information you provide during the application process, we may collect some additional details after you join the University, such as:

1. 1. Academic and curricular undertakings
  2. Co-curricular and extra-curricular activities (e.g., outreach programs, internship compliance, seminars, competitions, etc.)
  3. Photos and video footages of activities you participated in (e.g., seminar documentation, graduation rites, etc.)
  4. Recordings from closed-circuit security television cameras installed within school premises

· Unsolicited Information

There may be circumstances where personal information is unintentionally transmitted to or received by us. In such instances, we will conduct a diligent review to determine if retention of this information aligns with our established legal and business purposes. If the information is not demonstrably relevant to these purposes, we will promptly dispose of it in a secure manner that safeguards your privacy. However, if the information is deemed pertinent, it will be handled in accordance with our data security protocols, consistent with how we treat information you knowingly provide.

How we use your Information?

When permitted by law, we utilize your personal data to support our legitimate endeavors as an educational institution. This encompasses a wide variety of activities, including academic pursuits, administrative tasks, and research and statistical analysis initiatives. For example, we may use the data we collect for purposes such as:

1. 1. Evaluation of applicants – incoming, transferees, or cross-registrants in preparation for enrollment
  2. Recording, generating, and maintaining students’ academic, co-curricular, and extra- curricular undertakings
  3. Maintenance of student information systems
  4. Processing of scholarship applications, grants, allowances, reports to benefactors, and other forms of financial assistance
  5. Participation in research and surveys sanctioned by the University
  6. Maintaining alumni records and directories
  7. Addressing student conduct concerns through a comprehensive investigation process and the application of established disciplinary actions
  8. Dissemination of official university announcements
  9. Promotional content for school functions, projects, and programs
  10. Delivery of support services, including healthcare resources, information technology infrastructure, library access, athletic and recreational programs, transportation options, parking facilities, and comprehensive safety and security measures.

How we Share, Disclose, or Transfer your Information?

The University shall only share your personal information for educational, administrative, research, and statistical purposes. Instances where sharing of information is necessary include, but are not limited to, the following:

1. 1. Disclosure of your personal information to parents/guardians, next of kin, or relevant parties when necessary. This disclosure may involve situations concerning your health, safety, and security, or the safety of others.
  2. Reporting of information to government bodies or agencies (e.g., National Privacy Commission, Department of Education, Commission on Higher Education, Civil Service Commission, Professional Regulation Commission, Legal Education Board, Supreme Court, etc.)
  3. Assessment of academic excellence, co-curricular engagement, and extracurricular participation in the selection of high-achieving students and scholarship recipients
  4. Promotion of the University, including its activities and events, through communication channels, including brochures, website content, targeted advertisements, and prominent displays on both physical and digital platforms
  5. Live-streaming of university events
  6. Communicating with entities or organizations (e.g., other colleges and universities, University Athletic Association of the Philippines, etc.)
  7. Relaying class lists and photos to partner hospitals, local health centers, and other similar organizations as part of the health and allied sciences curriculum
  8. Gathering internal feedback through research or surveys to inform improvements and advancements within the institution

We do not sell, trade, or otherwise transfer your personal information to third parties without your consent. However, we may share your information with trusted third-party service providers who assist us in operating our website or conducting our business. These third parties are obligated to keep your information confidential and secure.

We take reasonable measures to protect the security of your personal information. However, please be aware that no method of transmission over the internet or electronic storage is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

How we store and retain your Information?

The University prioritizes the security of your personal information. We utilize a combination of secure physical and digital methods to safeguard your data. This includes databases shared across various departments to streamline operations. Access to your data is restricted to authorized personnel who require it to perform their designated duties. We are committed to responsible data usage and will only use your information for the intended purposes.

For historical and statistical analysis, your data may be retained indefinitely, unless legal regulations or specific University policies dictate otherwise. In instances with established retention periods, secure disposal procedures will be followed upon their completion.

Changes to this Policy

We reserve the right to modify or update this Privacy Policy at any time. Any changes will be effective immediately upon posting the updated Privacy Policy on our website.

Contact Us

If you have any questions or concerns about your rights as a data subject, this privacy policy, or our data practices, please contact the Data Protection Officer (DPO):

Data Protection Officer 
Site, Brgy. Ibabang
Dupay Lucena City, 4301
dpo@mseuf.edu.ph