Advertisement Request Form Guidelines
If you need to request a tarpaulin for an event or advertisement, please follow these guidelines to ensure a smooth and efficient process:
Upon your request for a tarpaulin layout or other material, you will need to fill out an Ad Request Form completely. Ad Request Form with incomplete details will be returned to the requesting party for verification. This form should be attached along with the Pre-PR (Pre-Purchase Request) Form, which will be submitted to the Procurement Office. Please ensure that all necessary details and specifications are included in the Ad Request Form, as this will serve as the basis for the design.
Submission Hours
Tarpaulin layout requests are accepted during regular office hours from Monday to Friday, 8:00 AM to 5:00 PM. Please plan your request accordingly to fall within these hours. Any submissions made beyond this office hours, as well as during weekends and holidays, will be processed on the next working day.
No Job Order (JO), No Printing Policy
To streamline the tarpaulin layout process and maintain transparency, we strictly adhere to a "No JO, No Printing" policy. This means that without an Job Order (JO) from the Procurement Office, your tarpaulin layout request cannot proceed to printing (except cash payment basis). Ensure that a copy your JO is in place before submitting the layout to the service provider.
Consideration for Short Notice Requests
It is important to note that Ad Request/s can be denied in certain situations, particularly if the request is on short notice or if it depends on the nature of the request. To avoid delays or potential denials, please make your tarpaulin layout requests or other materials well in advance whenever possible.
Additional Guidelines
For requests with a ready layout design, IMP will still require the Ad Request Form as it is a prerequisite to obtain a copy of the JO/PR Form. The design is still subject for review and revision. For cash payments, the JO/PR Form is not required.
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